Today, a corporate travel agent books and manages travel for a business. An efficient and organized travel agent can help reduce travel expenses, streamline expense reports, optimize booking processes, and simplify the corporate travel experience for everyone. Let’s learn how to choose one for your business.
1. Define your business objectives
In business, every trip counts; and you also expect a return profit. When you search for the right travel agency, focus on the business objectives your company wants to achieve. Talk to as many stakeholders, including travel managers and team members who travel frequently.
It will ensure that you are headed in the right direction. Choose an agency that can be your travel planner, travel tracker, and travel advisor. For a comprehensive solution, make sure that the travel agent you choose is the one that can help you achieve your objectives.
2. Research about the agency
When searching about a corporate travel agency, consider factors such as the company’s reputation, reviews, testimonials, and audience feedback. It is one of the crucial steps when choosing an agency. Any company which intends to benefit from the service of a travel company should read the services and travel policies of the service provider thoroughly.
Corporate travel agents require somewhat different skills than those handling fun-filled travels. Understand and analyze whether the service will suit your needs. Because spending money on essential features means having excellent results.
3. Consider excellent travel aid
In emergent situations, no travel technology can provide relief to you if your flight is canceled. After all, what is important on every corporate or business trip is a spic-span arrangement. It is where the skill of an expert corporate agent comes in.
A genuine and experienced corporate travel agent can quickly find you an alternate route. Find travel assistance that meets all your travel needs and is available 24×7 to you.
4. View special services
It will help to note how often your team members travel and where they go on business trips. You will find corporate travel agencies specializing in foreign trips, domestic trips, or even regional travel. So study this part also.
Suppose your team members are traveling worldwide; you need a corporate travel agency that can provide round-the-clock service and support across the globe. Or, if your team members are traveling in only one state or territory, you may need to hire a travel agency that can provide related services.
5. Scalable and innovative
With every kind of scenario, there is a need for change in travel. If you notice, today, global business travel is changing more often. When shortlisting travel management companies, check that the company is innovative, future-ready and the solutions can grow as your company grows.
Look for an agency that works in providing solutions tailored to changing circumstances. And it should have the ability to adapt quickly to new measures.
6. Personalized services
Although some companies may have similar profiles, they may have different travel needs. Therefore, some business travel agencies provide personalization services for companies in specific sectors.
For example, if you work in specialized fields like medical, non-profit, etc., you need to consider choosing an agency for your corporate travel support. Reputed agencies cater to specialized areas as well.
7. Technologies in use
It is well reflected when a company uses state-of-the-art technology to provide a service to its clients. Innovative agencies running with the latest technology are more likely to succeed in competing industries.
Team up with an agency that has technical experts who implement an intuitive user interface for seamless operations. Find an agency that takes advantage of the latest systems.
8. Travel Expense Reporting
Visibility is important in travel expenses. Today, travel is booked on many different platforms; it is hard to get all the data. The data is spread everywhere and cannot be accessed unless it is mentioned in the expense.
Look for a travel agency that offers real-time reports for your finance team; these inputs can help with reimbursement processes for your traveling employees.
9. Cost and savings
It will help if you determine the savings you are making through better rates. For most companies, offsetting fees against savings prove worthwhile in the long term, especially if their employees regularly travel on business.
Established agencies have excellent contacts in the industry; they can offer discounts on flights, transportation, and hotel rooms. Plus, your employees can focus on their daily tasks when an outsourced agency is managing travel needs.
For the final word
Choosing a corporate travel agency is a major decision, and you need to get the right information before making the decision. Altour is an all-inclusive corporate travel agency that helps companies save time and money with smart and quick service.